[Founder Interview #5] Yuki Nakashima (HR Cloud) – Part 2
Reducing HR Workload by 80%:
Solving the Three Major Recruiting Problems of Small and Medium-Sized Enterprises
In Part 1, we heard why President Nakashima decided to become an entrepreneur, and the details of his journey to starting a company at age 27. In Part 2, we bring you the inside story behind the creation and surprising features of our main service, “Mr. All-in-One Recruiting Manager”, which innovates recruitment through DX (digital transformation). We also learn about the growth strategy that turned the COVID-19 pandemic into a tailwind for HR Cloud, and being at the forefront of AI utilization.
◆Creating a Service to Solve the Three Major Recruiting Problems of Small and Medium-Sized Enterprises
Sugihara:
You have a mission to become a platform provider in the human resources industry. Specifically, what kind of products do you offer, and for what kind of customers?
Nakashima:
At this point, we’re providing an AI recruiting agent service for small and medium-sized enterprises (SMEs) that want to hire five or more new graduates.
SMEs have three main issues when it comes to recruitment: they cannot attract enough applicants, prospective candidates decline their offers, and they do not have enough dedicated staff.
When I was working in sales at Rakuten and Gakujo, every time I talked with owners and HR managers of various SMEs, they all shared these same problems. There were almost no services in the world that could solve these problems directly. Therefore, we started with a recruitment agency business first, and that led to where we are today.
Sugihara:
So, in addition to recruitment agency services, you were also providing a service where robots and AI automate recruiting tasks.
◆Mr. All-in-One Recruiting Manager — A System that Reduces HR Work by 80%
Sugihara:
Could you tell us again about your main service, Mr. All-in-One Recruiting Manager?
Nakashima:
In most companies, HR staff manage recruitment using Excel or spreadsheets. They attract applicants using various platforms like Mynavi, Rikunabi, OfferBox, and other recruitment agencies, as I’m sure you know.
They copy the gathered applicant information into an Excel spreadsheet, where they manage thousands of people; checking whether an invitation to an information session was sent, whether someone attended it, collecting questionnaires, sending invitations for the first selection phase…it takes a lot of effort and is very complicated.
To make matters worse, they have to send emails or make phone calls to each person individually. After an interview evaluation, they have to ask the interviewer how it went, which creates back-and-forth communication. Recently, many interviews are held online, so once the interview schedule is confirmed, they have to issue and send an online URL...they have to do things like this for thousands of people.
Sugihara:
True, when you list it like that, it seems like a lot. How do you automate it?
Nakashima:
First, our system can be managed on the cloud, and it has strong automation features. Once applicant information is added to the interface, Mr. All-in-One Recruiting Manager automatically registers each applicant. Once registered, applicants are automatically invited to the information session.
Furthermore, applicants receive that invitation on the LINE messaging app, so they can make a reservation by just tapping the LINE message. When they make a reservation, they receive detailed information about the session, and an online URL is also automatically issued. After the information session ends, the participants receive a questionnaire.
On that questionnaire, if students press the button that indicates they want to proceed to the next selection phase, then the next selection invitation is also sent to their LINE. Students complete their reservation for the next selection phase on LINE, and the online URL is sent automatically. It is a system where everything runs without the HR staff doing anything.
In fact, this service reduces HR work by 80%. For example, we interviewed one of our clients, BOLD INC., and they recruit 300 new graduates a year with only a single HR staff member.
☆Customer Success Story: BOLD INC.
https://www.career-cloud.asia/lp/interview/bold (webpage in Japanese only)
You could say that if they recruit 300 people, they must have around 1,000 applicants. That kind of scale would normally be impossible for one HR person. We also use this same service for our own mid-career hiring, and we hire 20 people a year with zero dedicated HR staff.
However, there are some things that only HR personnel can do. Interviews and casual meetings are tasks that require a human touch. We built Mr. All-in-One Recruiting Manager with the hope that as it manages all of the other aspects through automatic processes, HR staff can focus on the tasks that only people can do.
The above image depicts the various processes Mr. All-in-One Recruiting Manager takes care of automatically, from building an applicant pool and managing candidates to tracking the status of selection and follow-ups.
◆Why the Name “Mr. All-in-One Recruiting Manager”
Sugihara:
Speaking of which, you gave this service a great name! Mr. All-in-One Recruiting Manager emphasizes the “Mr. Manager” part, and your commercials also give off a highly-approachable impression. What kind of intention is behind this?
Nakashima:
Thanks! Large companies can use a cool name with foreign loan words, spend a lot of money on advertising, and then the general public will eventually catch onto the name…but we can’t possibly spend that much money.
Therefore, I thought it was important that people can understand what the service does just by hearing it once, and that way, it can get popular organically. When people hear “Mr. All-in-One Recruiting Manager”, they can grasp that it’s an all-inclusive, recruitment management system. When the HR staff of various companies are talking with each other and they ask, “What system are you using?” Our clients can immediately answer, “We use Mr. Manager.” If our service’s name had a bunch of loan words, they might say, “Ahh, what was it called, again…?”
(Translation note: this service’s original Japanese name is 採用一括かんりくん.)
Sugihara:
That’s a good point, now that you mention it. Was this your idea, President Nakashima?
Nakashima:
I have a close surfing buddy who is a senior business owner, and he does a lot for me. I often ask him questions about business management. When I was launching this service, I asked him, “What would be a good name for this service?” He responded, “How about something like, ‘Mr. All-in-One Recruiting Manager’?”
He also gave me some valuable advice about my company’s name. It was originally “Roots”, but he advised me, “With a name like that, people won’t get what your company does, so why don’t you change it to something like ‘HR Cloud’?”
Sugihara:
I think you’re surrounded by wonderful senior business owners like that precisely because you have such a teachable personality. The fact that you immediately adopted his naming suggestions proves it beyond a doubt.
◆The COVID-19 Pandemic as a Turning Point — A Crucial Decision that Caught the Tailwind
Sugihara:
The number of active accounts for Mr. All-in-One Recruiting Manager has surpassed 1,800 companies. Were there any pivotal moments in reaching this point?
Nakashima:
First of all, the COVID era was a big one. Up until the pandemic, our service had only grown to about 100 companies. We were not putting much strength into sales, and at that time, we were still focusing on our recruitment agency business, so it pretty much stayed at around 100 companies.
Then in 2020, when COVID-19 started spreading, companies reduced their hiring at first, but after that, they realized they still needed to hire, so hiring started to move again. The number of companies doing remote hiring began to increase because of the pandemic. When that happened, they realized they needed to manage recruitment on the cloud to do remote hiring. They started looking for a recruitment management system, and suddenly Mr. All-in-One Recruiting Manager started to get more and more inquiries.
At that time, we saw our chance, so we hired a well-known actor to do commercials for us. That’s basically how it went, but there is also a background story.
Actually, while doing the recruitment agency business, we had also been investing in our Mr. Manager system for a long time, so we were 200 million yen in debt. Then, just as we were in such a critical situation, COVID-19 came, and our sales from the recruitment agency business were cut in half. Things looked pretty bad.
At that time, we were able to get a 200 million yen loan through the government’s safety net program. Then, inquiries for Mr. All-in-One Recruiting Manager started to increase, and I thought, “You know what, let’s bet big on this!”, and we put all of the borrowed 200 million yen towards advertising. For me, it was the biggest gamble of my life.
In one year, the number of corporate buyers increased by about 300 all at once, and from there, it has now become 1,800 companies. We also placed advertisements on NewsPicks, and we’re running commercials again. In the past few months, companies are adopting this service at double the pace compared to last year.
◆The Forefront of AI Utilization — Recruiting DX Utilizing ChatGPT and Claude
Sugihara:
Since last year, you’ve been releasing multiple AI features. “AI Scout” for discovering potential candidates and “Attract AI” for following up with candidates. Is this part of a clear strategy?
Nakashima:
Oh, yes. It’s about eliminating HR tasks and turning them into hiring results. When we thought about what is necessary to solve the three main problems I mentioned earlier, we realized we must automate HR tasks, which are simply too numerous, using AI and robots.
Also, regarding the problem of candidates declining offers, in the first place, HR staff should share proper feedback from interviews along with a warm, caring invitation to the next selection phase. However, most HR staff are too busy, so they cannot easily do it. AI replaces that. We developed this service by focusing on reducing HR work and raising applicants’ interest levels.
Sugihara:
Were you thinking about this before GenAI was really booming?
Nakashima:
In terms of RPA (Robotic Process Automation), our system was already one step ahead of other companies. We had many robot functions for automation. However, we had not started on AI at all.
Technically, Mr. All-in-One Recruiting Manager sends data to Claude (Anthropic) or ChatGPT in prompt form, and displays the results. The core of this service is that we design those prompts ourselves, and we have the know-how to automatically generate warm messages specialized to lower the rate at which candidates reject offers.
~To be continued in Part 3~
Interview conducted by D-POPS GROUP’s advisor Genta Sugihara.
HR Cloud Co., Ltd.
Representative: President and CEO Yuki Nakashima
Address: 7F Kioicho Park Bldg., 3-6 Kioicho, Chiyoda, Tokyo
Established: April 2014
Website: https://hr-cloud.co.jp/
Finally, in the third part of the interview, we discuss:
・Crisis and growth opportunities from creating organizational structure
・Experiencing the future at CES
・Relationship with D-POPS GROUP
・Similarities with a Venture Ecosystem
・And other topics
Be sure to check it out here:
https://d-pops-group.co.jp/en/column/hrcloud-part3/